The school tries to include as much as possible within the published day and boarding fees. Many of our extra-curricular activities are inclusive within the termly fees. However, a number of items are charged as extras on your bill.
Generally, extra charges come about by either parental request (e.g. an elective school trip) or you will have been asked if you wish to opt for whatever is being offered (e.g. a school photograph or opt-in insurance). Any requested or agreed extra charges will normally be added to your next fees invoice (i.e. charged in arrears) or in some cases you will be asked for payment at the time (e.g. school trips).
Examples of extra charges (or costs to be borne by families directly) are below:
Uniform and personal sports equipment
School-organised extra tuition
Home-school-home minibus route fees
Flexi/occasional Boarding/Day pupil Late Stays
Wrap Around Care
Private music/vocal/drama lessons
Music and drama exams
Elective school trips
Any elective school trip is charged for. There is normally a deposit to pay to secure a place. Owing to the overall cost of the trip, charges for elective trips are normally made directly to parents and outside of the fee billing cycle.
The deposit and trip fee is normally not refundable (unless the whole trip does not go ahead owing to the minimum numbers not being reached at the outset). Payment for trips should be made via bank transfer and not to the teacher organising the trip. Cash should not be used to pay for trips.
Comprehensive school travel insurance provides cover for eventualities of a student falling ill or some other insured eventuality preventing the person going on the trip. Any insurance excess is for the parent to absorb. Proof of illness (e.g. via a GP’s note) is normally required to support any claim. The cost of the insurance is always included within the overall trip fee.
The school has a policy of not making any profit from school trips. Any excess at funds at the end of a trip are refunded directly to parents.
Old Eleans membership subscription
Late payment fees
Save where alternative provisions for the payment of interest are contained in a separate consumer credit agreement made between the Parents and the School, simple interest may be charged on a day-to-day basis on Fees which are unpaid. The rate of interest charged at a rate up to 2% per month accruing on a daily basis.
Dental treatment (boarders)
After school activities and clubs
Weekend activities for boarders
Many in-house activities are not charged but excursions are charged at cost price as extras on the next term’s fee account.
The school ensures there is a comprehensive suite of insurances in place at all times. We have all the necessary buildings, employer and public liability, motor, and other ‘operational’ insurances in place.
In addition, the school provides a Personal Accident policy for all students:
At present there is no annual travel policy in place owing to numerous restrictions concerning cancellation cover – post pandemic. Each trip will arrange trip specific insurance cover until an appropriate annual travel insurance can be purchased.
However, please note, for children in Year groups Reception, Year 1 and Year 2, this is limited to UK. For children in the Nursery, Plus Twos and Little Ones, this travel insurance policy does not provide any cover.
All pupils are covered by a basic ‘contents’ insurance policy providing cover for personal possessions up to £500/pupil, with a per article limit of £250 and a £50 excess per student claim. This is a very basic insurance and is only in place where other cover is not in force. The Terms and Conditions make it clear that it is the parent’s responsibility to ensure a student’s possessions are adequately insured against damage and theft through their own insurance arrangements (most UK household insurance policies provide some form of extension for pupil possessions whilst at school).
Those students who are part of the International Programme (KEI, KEJi, KESi) are afforded a higher level of personal possessions insurance of £7,500 maximum per claim with a £2,500 limit per item and a £100 excess per claim. This is included within the International Programme fee structure. The insurance is only in force during term time. Please see below the table showing the sums insured.
Table of sums insured
|Excess||£100 in respect of laptops of tablet computers
£25 for any other article
|Single Article Limit||£150 for watches or jewellery without a valuation in the 12 months prior to the loss
£500 for watches of jewellery with a valuation in the 12 months prior to the loss
£350 for pedal cycles
£1,000 for any other item pair or set