The school tries to include as much as possible within the published day and boarding fees. Many of our extra-curricular activities are inclusive within the termly fees. However, a number of items are charged as extras on your bill.
Generally, extra charges come about by either parental request (e.g. an elective school trip) or you will have been asked if you wish to opt for whatever is being offered (e.g. a school photograph or opt-in insurance). Any requested or agreed extra charges will normally be added to your next fees invoice (i.e. charged in arrears) or in some cases you will be asked for payment at the time (e.g. school trips).
Examples of extra charges (or costs to be borne by families directly) are below:
Uniform and personal sports equipment
School-organised extra tuition
Home-school-home minibus route fees
Flexi/occasional Boarding/Day pupil Late Stays
Wrap Around Care
Private music lessons
Music and Drama exams
Elective school trips
Any elective school trip is charged for. There is normally a deposit to pay to secure a place. Owing to the overall cost of the trip, charges for elective trips are normally made directly to parents and outside of the fee billing cycle.
The deposit and trip fee is normally not refundable (unless the whole trip does not go ahead owing to the minimum numbers not being reached at the outset). Payment for trips should be made via bank transfer and not to the teacher organising the trip. Cash should not be used to pay for trips.
Comprehensive school travel insurance provides cover for eventualities of a student falling ill or some other insured eventuality preventing the person going on the trip. Any insurance excess is for the parent to absorb. Proof of illness (e.g. via a GP’s note) is normally required to support any claim. The cost of the insurance is always included within the overall trip fee.
The school has a policy of not making any profit from school trips. Any excess at funds at the end of a trip are refunded directly to parents.
Old Eleans membership subscription
Late Payment Fees
Dental treatment (boarders)
After school activities and clubs
Weekend activities for boarders
Many in-house activities are not charged but excursions are charged at cost price as extras on the next term’s fee account.
The school ensures there is a comprehensive suite of insurances in place at all times. We have all the necessary buildings, employer and public liability, motor, and other ‘operational’ insurances in place.
In addition, the school provides a Personal Accident policy for all students:
Please click here to view the school’s travel insurance policy for all school trips:
However, please note, for children in Year groups Reception, Year 1 and Year 2, this is limited to UK. For children in the Nursery, Plus Twos and Little Ones, this travel insurance policy does not provide any cover.
All pupils are covered by a basic ‘contents’ insurance policy providing cover for personal possessions up to £500/pupil, with a per article limit of £250 and a £50 excess per student claim. This is a very basic insurance and is only in place where other cover is not in force. The Terms and Conditions make it clear that it is the parent’s responsibility to ensure a student’s possessions are adequately insured against damage and theft through their own insurance arrangements (most UK household insurance policies provide some form of extension for pupil possessions whilst at school).
Those students who are part of the International Programme are afforded a higher level of personal possessions insurance of £7,500 maximum per claim with a £2,500 limit per item and a £100 excess per claim. This is included within the International Programme fee structure.
There is an insurance scheme available, the School Fees Refund Scheme, which the school can take out on behalf of parents if they wish to opt in to cover for payment of school fees should their child be absent from school owing to illness. This is an opt-in policy and is not covered by the fees.
If parents wish to opt in, this should be done for full academic years at the minimum or a parent can opt to simply be permanently subscribed to the scheme for as long as their child(ren) remains at the school. Please complete the form with the pdf and email it to the Business Manager and Accounts by the second week of July if you would like to be included in the scheme for the following academic year. The cost for this scheme will charged on the fee account as a termly extra.